Third Officer Responsibilities:

•     Will assist the chief officer to ensure the safe and efficient operation of the ship.

•     Responsible for life saving appliances and firefighting equipment’s maintenance, records, inventories, validity of equipment and  kept           ready for immediate use.

•     During station / maneuvering on bridge following instructions of master.

•     Responsible for paper work and maintenance of month end documents as per ISM.

•     Responsible for sea watch, Cargo and anchor watch under the supervision of HOD.

.      Prepare port arrival Documents (e.g. Crew List, Nil List, Last Port of Call, Pilot Card, Master-Pilot Exchange Information, Passenger List

       Crew Effect Declaration, Ship's bonded stores declaration, General Declaration ETC.)

What is S.M.S. (Safety Management System) ?

Safety Management System is the policy, the procedures and instructions, the responsibilities and authorities, lines of  communication between ship and shore, and audit systems, all written down to ensure conformity with the Code.

Hazardous Occurrence, Near Accident, Near Misses:

A situation which could have led to an accident or pollution incident, sometimes called a ’near miss.’

To improve the safety consciousness of all seafarers serving onboard, all crew members  are responsible to fill this form when there is any hazard to safety or could have resulted in an accident. These events are variously called incidents, Hazardous Occurrences, near accidents or near misses. In this voluntary report mention of name / rank of reporting person is optional i.e. there should be no mention of any name or rank when filling this  hazardous occurrence reporting form if the person feels like. These forms must be sighted by the master in the safety committee meetings and acted upon. Copies should be forwarded to the office for action or comment by the DPA. These forms readily available to all crew members onboard.

Non-Conformity:

A deviation from the requirements specified in the S.M.S., or any identified lack of a plan or instruction for a key shipboard operation, which could endanger or has compromised the safety of people,the environment (pollution prevention), the ship or its property and its cargo.

Accident:

A deviation from the requirements specified in the S.M.S., or any identified lack of a plan or instruction for a key shipboard operation, which could endanger or has compromised the safety of people,the environment (pollution prevention), the ship or its property and its cargo.

Defect:

Technical fault which poses serious threat to the safety or prevention of pollution

What is FAL Convention?

Facilitation of International Maritime Traffic (FAL CONVENTION) ... Since April 2019, the FAL Convention makes it mandatory for ships and ports to exchange FAL data electronically and encourages the use of the so-called “single window” concept, in which all the many agencies and authorities involved exchange data via a single point of contact. 

IMO has developed Standardized Forms for seven of these following the amendments adopted by FAL 40, new FAL Forms will be in force from 1 January 2018 and can be downloaded as follows:

Three additional declarations entered into force on 1 January 2018:

Two other documents may be required under the Universal Postal Convention and the International Health Regulations:

What is Crew List?

 

In maritime law. A list of the crew of a vessel; one of a ship's papers. IMO FAL convention has developed Standard FAL Form 5 for crew list. This form provides information relating to the number and composition of the crew on the arrival and departure of a ship. When information is required about the crew of a ship on its departure, a copy of the crew list presented on arrival should be accepted on departure, if signed again and endorsed to indicate any change in the number or composition of the crew, or to indicate that no such change has occurred. This form should be dated and signed, or otherwise authenticated**, by the master or an officer duly authorised by the master.

What is IMO General Declaration?

 

This is the speciment of an IMO general declaration form which is based on IMO Convention on Facilitation of International Maritime Traffic. This form is used upon arrival of a ship at a port and includes : the particulars of the vessel, brief particulars of the voyage and a brief description of the cargo. This document along with other attached documents (Cargo Declaration, Crew List, Crew's Effects Declaration, Ship's Stores Declaration, Passenger List, Maritime Declaration of Health) is handed over to the port authorities upon arrival of the vessel.

IMO FAL convention has developed Standard FAL Form 1 for IMO General Declaration Form

What is Cargo Declaration?

 

cargo declaration” means information submitted prior to or on arrival or departure of a means of transport for commercial use that provides the particulars required by the Customs relating to cargo brought to or removed from the Customs territory; IMO FAL convention has developed Standard FAL Form 2 for Cargo Declaration Form.

What is Ship's Stores Declaration?

Ship stores declaration must contain details of all the dutiable stores carried on the vessel on arrival and departure, and also particulars of stores issued. This form must contain the location of where high value dutiable goods are stored on the vessel. The brand and quantity of each item of high value dutiable goods must be recorded on this form. Details of any small packages of merchandise or small addressed packages or presents should also be included on this form. It must be dated and signed, or otherwise authenticated**, by the master or an officer duly authorised by the master and having personal knowledge of the facts regarding the ship’s stores. (See ship’s stores definition) The FAL Form 3 must be completed on arrival and at departure of the vessel. Where particulars of high value dutiable goods are left blank on FAL Form 3 it will be treated as a Nil declaration.

What is Crew's Effects Declaration?

 
 

Crew effect declaration provides details of crews’ private stores, i.e. all dutiable goods in their possession on arrival in the State. It is not required on departure. It must be dated and signed or otherwise authenticated**, by the master or an officer duly authorised by the master. It does not contain any details of goods listed on the FAL Form 3 (Ship’s Stores Declaration). Where particulars of high value dutiable goods are left blank on FAL Form 4 it will be treated as a Nil declaration. See Ship Store Manual For Details...

What is Passenger List?

 

Passenger List should only be used in the case of ships certified to carry 12 passengers or fewer, where such information is required by Revenue. It should be dated and signed, or otherwise authenticated**, by the master, the ship’s agent or any other person duly authorised by the master. FAL Form 6 must be completed on arrival and at departure of the vessel. Note: There is no standardised form provided for ships certified to carry more than 12 passengers. See Ship Store Manual for details...

What is Dangerous Goods?

 

ship dangerous goods, consignors are required to prepare a form certifying that the cargo has been packed, labeled and declared according with the IMDG Code.

The main purpose of the Dangerous Goods Declaration is for the shipper to provide critical information to the Ship operator or carrier in a format that is consistent throughout the transportation industry.

The Packing Certificate and the dangerous goods declaration must each be signed for a shipment of packaged dangerous goods or marine pollutants. MARPOL Annex III contains the regulations for the prevention of pollution by harmful substances carried by sea in packaged form.